Who we are
Our website address is: http://mdhg.local.
Morley and District Family History Group is a community-based organisation run entirely by volunteers, dedicated to
the research, preservation, and sharing of family history. We are committed to protecting your personal data and
respecting your privacy.
What data we collect
We may collect and process the following types of personal data:
a) Names, contact details, and membership information
b) Historical records (e.g. birth, marriage, death, census, parish entries)
c) Photographs and biographical notes
d) Contributions to newsletters, talks, or publications
We only collect data that is relevant to our activities and necessary for our legitimate interests in historical research
and community engagement.
How we use your data
We use your data to:
- Maintain membership records and communicate with you
- Organise events, talks, and research projects
- Transcribe, archive, and publish historical records
- Share findings with members and the wider public (with appropriate safeguards)
We do not sell or share your personal or contact details with third parties for marketing purposes.
Lawful basis for processing
We process personal data under the following lawful bases:
Consent: where you have given clear permission
Legitimate Interests: for historical research and group administration
Legal Obligation: where required by law (e.g. safeguarding).
Data sharing and publication
We may publish historical records, including transcriptions and images, in booklets, newsletters, online databases,
or exhibitions. We take care to avoid publishing personal data of living individuals without consent or lawful
justification.
Your rights
You have the right to:
- Access your personal data
- Request correction or deletion
- Object to processing
- Withdraw consent at any time
To exercise your rights, please contact the:
Data controller at toonarmyforever@googlemail.com
Data retention
We retain personal data only as long as necessary for our activities or legal obligations. Historical records may be
preserved indefinitely for archival purposes.
Security
We take appropriate measures to protect your data from loss, misuse, or unauthorised access.
Contact us
If you have any questions or concerns about this notice or your data, please
15 October 2025.
This version supersedes the MDFHG privacy notice issued in February 2021, which in turn replaced the notice
dated June 2018.
Reflects current UK data protection laws, including the Data Protection Act 2018, UK GDPR 2021, and the Data
(Use and Access) Act 2025 (DUAA).